How SolairTech secured its field rounds and photovoltaic surveys with energy maintenance scheduling software
Before Cadulis, technical rounds at SolairTech sometimes felt like a poorly marked treasure hunt. Between makeshift Excel schedules, photos sent via WhatsApp without captions, and technicians having to turn back before even reaching their intervention site... let’s just say optimization wasn’t exactly on the agenda.
A demanding sector, with real constraints
SolairTech operates in one of the most crucial sectors of our time: the installation and maintenance of photovoltaic and thermal systems. But their activity doesn’t stop there. With technicians certified for electrical work, they also handle the installation of charging stations for electric vehicles—a booming field.
With 22 field technicians, 2 maintenance coordinators, and one operations manager, operational rigor is a necessity. However, maintaining this rigor became increasingly difficult as the business grew.
“We were always chasing information. Photos arrived in bulk, with no idea which site they belonged to. And the schedule? Sometimes it was a lottery.”
— Julien P., Operations Manager at SolairTech
The limits of “homemade” organization
- An endless Excel file
- Rounds manually assigned by the manager
- No consideration for travel times or customer schedules
- Technicians sometimes covering an entire region for... not much
- Reporting closer to a hunt for inconsistencies than a management tool
Implementing energy maintenance scheduling software
The adoption of Cadulis was quick. Two weeks were enough to set up the tool, configure the modules, and connect existing systems, without disrupting operations.
Modules activated at SolairTech:
- Smart scheduling based on site type, geography, and skills
- Custom forms for photovoltaic surveys, heat pump maintenance, and thermal monitoring
- Automated PDF reports: customer signature, photos, anomalies, timestamps
- Synchronization with the internal energy supervision tool
- Offline mode for remote areas
For example, forms were enhanced with a QR code scanning field. Each component of an installation is automatically identified, with its model and serial number. Result: ultra-reliable equipment tracking, easier stock management, and exemplary traceability.
Tangible—and fast—results
- 100% of rounds scheduled in Cadulis
- 85% of reports sent within 2 hours after the intervention
- +60% visibility on actual site performance
- Zero missed field feedback thanks to guided forms
- -40% time spent consolidating weekly reports
The manager was able to refocus on the company’s strategic development. No more last-minute juggling to assign unrealistic rounds.
“Interventions can now last as planned. Travel times are taken into account, technicians are less stressed. And the manager... sleeps better.”
Before / After: a whole new ball game
| Aspect | Before Cadulis | After Cadulis |
|---|---|---|
| Scheduling | Manual Excel, poorly optimized | Automated, AI-optimized |
| Field feedback | WhatsApp, unidentified photos | Guided forms with photos and scanning |
| Reporting | Long, tedious, unreliable | One click, fresh and reliable data |
| Traceability | Low, poorly tracked interventions | Timestamps + geolocation |
| Maintenance tracking | Manual, often forgotten | Automated from installation |
The power of good energy maintenance scheduling software
A good tool doesn’t just help. It transforms. By adapting to existing processes, speaking the technicians’ language, and making scheduling as simple as an Excel filter, Cadulis put everything back on track.
Main benefits observed:
- Structured, real-time tracking of photovoltaic production
- Flawless traceability of field operations
- Proactive management of periodic maintenance
- Improved service quality for end customers
- Technicians at ease, focused on their core business
For technicians: simplicity and instant adoption
No need for lengthy training. The tool was mastered in just a few minutes. Why? Because it uses industry vocabulary and field logic. The ergonomics are designed for them, not against them.
Managing scheduled maintenance
For each installation, control interventions are created in Cadulis with a dedicated time window. These maintenance tasks automatically appear in the list of interventions to be scheduled. Result: they are carried out on time and optimized within the rounds.
Smooth integration with internal tools
Synchronization with the energy supervision tool required only simple data mapping via API. Cadulis adapted quickly to the existing environment, without forcing a reset of internal processes.
One phrase sums it all up
“We share the same vision with Cadulis: we need modern tools to move the world forward.”
👉 In summary
- Dynamic and realistic scheduling
- Forms tailored to fieldwork
- Time savings at every level
- Increased visibility on performance
- Calm, better-equipped team
🔍 Learn more
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